SECRETARY Trusted Servant Guidelines¶

District 8

Updated February 2024

Position Description:¶

• Keep records (Minutes) of all District meetings

Responsibilities:¶

• Read the A.A. Service Manual.

• Provide Minutes via email to all GSRs, Committee Chairs and Officers, and to any member who requests a copy. Provide printed copies to any member who requests one and have copies at all District meetings.

• Give reports of activities and all meetings attended.

• Provided updated Contact Lists to all members of the District Committees via email.

• Have Group Information Change Forms available at all District meetings.

• Remind groups to provide any changes to group information, including changes to con-tacts, group names, meeting locations, and times and days of the week.

• Work with Area 35 Group Records. Chair to keep group information up to date – grouprecords@area35.org

• Assist DCM. By making forms, etc., as requested.

• Update Past Action Booklet at the end of the rotation, email a copy to the Area 35 Ar-chivist, and have as many copies made and bound as the District approves.

• Submit receipts to the Treasurer in a timely manner.

• Send copies of approved Minutes to: secretary@area35.org

• archives@area35.org areachair@area35.org delegate@area35.org

• Assist the incoming Secretary with experience, records, information, and suggestions, especially on how to most efficiently update the Past Action Booklet.

• Don’t be afraid to ask for assistance.